Accessible from any computer or mobile device, galleryManager brings the future of inventory and collections management to the art world today.
Manage Your Information Beautifully
A Better System
galleryManager developed from the idea that we could reduce the headaches that we found many of our clients experienced with their old inventory management software. Designed to replace those systems, galleryManager is a Web-based solution for tracking everything from contacts and transactions to artwork, invoices, purchase orders and much more, and it is accessible online from any computer or mobile device with internet access.
galleryManager + exhibit-E
galleryManager was developed by exhibit-E, a unique design and technology firm that has taken a leadership role in providing websites for the art world. With the release of 2.0, galleryManager seamlessly integrates with exhibit-E websites—push artworks to your website and manage both systems from the same dashboard.
On Your iPad/iPhone
With galleries attending over half a dozen art fairs a year, on-the-go access to inventory is essential. That's why we created the galleryManager iPad/iPhone app. It's FREE for all galleryManager subscribers. This is an ideal tool for offline viewing and presenting select groups of artworks and information while on the go. It syncs automatically with your galleryManager account—no exporting or uploading files or jpegs.
A Natural Tool
Customized for Art World Users
The size and turnover of gallery staff demands simplicity of technology and quick and easy training. Galleries want a system that does not require taking courses to understand, and a mobile system that allows access to their most important assets when traveling. We designed galleryManager to meet the needs of the galleries—thoroughly Beta tested by ADAA Member galleries the system is fast, secure, and easy to use and customized for art world Users.
Always in Sync
Secure In the Cloud
Hurricane Sandy revealed the fragile nature of location-based inventory management systems. There were quite a few galleries that did not anticipate what a good soaking would do to their database. With waterlogged servers sitting in the gallery, and lost data, those galleries were out of commission. As an encrypted web-based application, galleryManager keeps your data safe and secure in the cloud. And with daily granular back-ups there's no need to worry.
A Snapshot of galleryManager
- Includes FREE iPad/iPhone app for offline viewing
- Always in sync across all devices
- No per computer or per device fees
- No software to install
- Seamless Website integration (see more)
- Online access from any computer or mobile device
- Unlimited storage and backups
- FREE on-going upgrades
- Eliminates the need for an in-house server
- You can set user access levels
- Convenient online training videos
- Your data is safe and secure in the cloud
- Highly secure with granular backups
- Encrypted servers
- We can import data from your old system
- Thoroughly Beta tested by ADAA Member galleries
Support & Service
Our technical support team is always available via email or over the phone during normal business hours. Please don't hesitate to contact us at email@example.com or call us at +1 212 625 9910.
galleryManager represents the latest in cloud-based inventory management software. Developed with ADAA Member galleries, the system is customized for the art world.
Learn More About galleryManager
As a web-based system, galleryManager can be accessed anywhere you have an internet connection.
exhibit-E Website Integration
Pushing Artworks from galleryManager to your exhibit-E Website. To find out more about our exhibit-E Websites please visit www.exhibit-e.comView More
Artworks and Artists
Track all of your artwork details, purchases, consignments, loans and ownership history.View More
Organize your contacts' information and keep abreast of all artwork transactions related to your collector list.View More
Easily group together works into Sets for use in creating checklists, processing transactions, displaying on your mobile device, and more.View More
Generate reports from a dynamic list of options. Find and export artworks by location, status, availability, type, tags, and more.View More
Create and manage full editions with artist proofs.View More
Quickly find and group artworks or contacts by tagging them with keyword descriptions.View More
Sales and Invoices
Create an automated invoice from the sale of one or multiple artworks from your inventory.View More
Stay on top of all incoming and outgoing consignments.View More
Loan one artwork or multiple artworks at the same time. Each loan can be tracked from your artwork or contact list.View More
Works on Mac or PC
galleryManager is thoroughly compatible with Mac or PC and does not require any software installations or upgrades.
There are two very powerful ways to search for data in galleryManager. You can use the quick, basic search feature to search in Inventory (see image detail on right), or you can do a deeper search, by criteria, with any number of variations (see image detail on left).View More
Watch Our 4-Minute Demo Video
Simplified Pricing. First 30 Days Free.
One user account means that all authorized staff use the same log-in credentials. Multiple users can access the platform at the same time.
With multiple user log-in credentials, set access levels and system tracking per user.
With unlimited user log-in credentials, set access levels and system tracking per user.
All Plans Include
- First 30-Days FREE
- Full access to the galleryManager application
- If you have an exhibit-E website, enjoy seamless Website integration with galleryManager—push artworks to your website and manage both systems from the same dashboard.
- FREE iPad/iPhone app for offline viewing—available in the iTunes store
- FREE unlimited email tech support, includes access to support—the knowledge base of our team—24 hour response time.
- A basic document template created with your gallery letterhead for tearsheets, invoices, offers, consign out, loan out, shipping, artwork report and list documents.
- Access to all training videos and support
- Unlimited content storage
- Daily data backups
What our clients say...
“The import from Artsystems was very smooth considering all the data that we had. The galleryManager program is easy to use and highly organized, and the team has done a great job in customer support. With our website fully integrated with galleryManager, we find the tools to update our website very easy. We highly recommend galleryManager and exhibit-E to all galleries for their inventory system and for all website needs!”
“We have grown with galleryManager and are always impressed by the platform’s tools for organizing artworks and transactions. galleryManager continues to respond to the needs of the industry, and our gallery’s specific needs for robust archival and cataloging tools with an easy and beautiful interface.”
“I think the combination of galleryManager and the exhibit-E website integration is awesome. Totally awesome. Rarely does a solution add real business value out of the box. I am so impressed.”
“galleryManager is an exceptionally user-friendly platform for organizing our inventory. It never sacrifices intuitive navigation for its depth of customization, and the galleryManager team has always been responsive and communicative to our requests. As our needs evolve and grow, so does that of the software.”
“galleryManager has been incredibly easy for all of us to use here at the gallery. I am extremely happy we switched from Artsystems after years of difficulty understanding their program. With our new London gallery opening this year, galleryManager will be a great asset for all of us at Ariadne.”
“The best product ever built for managing an art business. Created by exhibit-E, this world class company is helping the art business advance.”
“We’ve been using galleryManager as a web app and recently as an iPad and iPhone app for the last two years after a colossal crash of our database in Filemaker Pro. galleryManager’s allowance for multiple users from any computer simultaneously has been indispensable to this studio. The clean and clear design is only surpassed by its ease of use. galleryManager is a must have database app for any artist or gallery serious about collections management.”
“galleryManager has been a life-saver for us! When Garvey|Simon first formed, I was running back and forth between running an art advisory business in New York and a pop-up gallery in the Midwest; galleryManager allowed us to seamlessly stay connected with our contacts, inventory, and sales in all locations. The web-based software has made a huge difference— and it is an incredible value compared to the other gallery management software programs available. Our exhibit-E website and galleryManager are two online tools we wouldn't want to be without.”
“Your system puts all others to shame.”
Questions About galleryManager
How do I sign up?
The first step is to select your plan from the Pricing section above by clicking on the “Choose this Plan” button below the option of your choice. You will then be prompted to enter your billing information. We need this information up front to set up your account, but your card will not be charged for the first 30 days. After 30 days your payment will be processed. You can cancel anytime prior to the 30 day period.
How does the 30-Day Free offer work?
When you sign up for galleryManager and provide your billing information, your credit card will not be charged for 30 days. Yes, we are giving you 30 days free, compliments of galleryManager! After 30 days your payment will be processed. You can cancel anytime prior to the 30 day period.
I'm using galleryManager 1.0, but want to switch to 2.0. How do I do that, and is there a fee?
If you are a current galleryManager subscriber (in our 1.0 system) and would like to transition into galleryManager 2.0, please contact our Support team at firstname.lastname@example.org. Like all updates to the system, the import into 2.0 is FREE for existing subscribers. For more information or if you have any additional questions, please contact our Support team at email@example.com.
Can galleryManager integrate with my website?
galleryManager integrates seamlessly with exhibit-E (our sister company) websites. Clients who have both systems will benefit from being able to manage them from the same dashboard. Easily push artworks from your galleryManager account to your exhibit-E website. To see this in action, please visit our Videos & Support page. And for more information about exhibit-E please visit exhibit-e.com.
Is the galleryManager iPad/iPhone app only available to active galleryManager subscribers?
The galleryManager iPad/iPhone app is only available for active galleryManager subscribers. It's an ideal tool for presenting curated sets of artwork and information while on the go. It syncs automatically with your galleryManager account—no exporting or uploading files or jpegs—and works offline. The iPad/iPhone app is FREE for all subscribers and can be used on as many devices as you'd like.
Is my data safe?
The security and privacy of your data, payment, and information is very important to us. We pride ourselves on conforming to industry security standards and the latest best practices. Credit card information is securely encrypted and stored by Braintree, a trusted, Level 1 PCI DSS compliant payment gateway and payment processing provider. All other account data is stored on one of the most secure server platforms available and is accessed via a secure SSL connection, a feature utilized by online banking and ecommerce systems to ensure safe data transfer.
Can galleryManager import my existing database into my new galleryManager account?
We are import experts! If you have an existing database we can import it into your galleryManager account. We've imported databases from ArtSystems, Artbase, Access, Filemaker, and more. Please contact galleryManager support for an estimate at firstname.lastname@example.org.
How do I get my Letterhead into the system and how do I customize my documents?
You can enter your letterhead directly into the system under the Settings tab. Letterheads entered in this section can export onto all document types, such as invoices, tearsheets, and more! For more information on how to set this up, please view our Support page. If you would like to further customize a document by changing its default layout or font, please contact our Support team for an estimate at email@example.com.
Does galleryManager support multiple currencies?
Galleries all around the world use galleryManager, so the system absolutely supports multiple currencies, including EUR, USD, JPY, SEK, GBP, CHF, HKD, BRL, AED, CNY, PHP, and more. We can also add additional currencies upon request—just send an email with your request to our Support team firstname.lastname@example.org.
How does galleryManager calculate exchange rates?
galleryManager pulls its exchange rates from a trusted third-party platform that is used by thousands of commerce-based platforms, including Shopify, Kickstarter, and Braintree. The current rates are updated hourly and the "Historical" rates are drawn from EOD (end of day) values for that specific date.
Can I track individual user activity?
User activity tracking is available for subscribers with Pro- and Ulimited-level plans. You can easily switch to a new plan by going to Settings. Once you have your multiple user account set up, go to Users and add users. Once you have done this, you will be able see which user has performed which transaction. It should be noted that you can also set up access levels for each user, i.e., user A can access contacts only, and user B can access Contacts and Artworks but can not see financials, etc.
Can I set different access levels for my staff?
Subscribers with Pro- or Unlimited-level plans can set different access levels for each of their users. So, for example, if you would like to prevent one user from seeing financial information, you can block that data from appearing for them. For more information, please visit our Videos and Support page.
Which payment types and currency do you accept?
All prices are in USD, and we accept major credit cards including Visa, Mastercard, American Express, and Discover.
Can I remove and add users?
Yes, subscribers can easily add and/or remove users. Just go to the Users tab in your galleryManager account. If you add more users than your current plan allows, you will need to choose another plan (Pro or Unlimited) that suits your needs.
What happens when I downgrade plans?
Accounts can be downgraded or cancelled at any time, under the app's Settings tab. However, as we do not offer refunds for charges that have already been incurred, we advise starting with the plan that meets your needs today and upgrading later as your needs change.
Is there a discount for yearly service?
No, we do not offer discounts on up-front long-term commitments. We only accept monthly payments.
Can I download galleryManager?
galleryManager is an online Web application and cannot be downloaded. However, users can export virtually all of their Artworks and Contacts data into Excel spreadsheets at any time with a few clicks. This is done by using the Search & Sets tab within the app.
Are subscriptions to galleryManager prorated?
Subscriptions to galleryManager are not prorated. Subscriptions are paid upfront for the month. If cancel your subscription, you are just cancelling your automatic renewal—you will still have access to your account until your month is up.
How long are your contracts?
galleryManager plans are month-to-month. We make it simple to start or stop your service at any time.
How do I cancel service?
Canceling galleryManager is an easy and no-questions-asked process. Just log into your account, go to Settings, and cancel the subscription in the Subscription tab. Your subscription will automatically expire at the end of the current billing period.
Have any questions?
Our support team can answer any questions you may have. Please don't hesitate to contact us to see how we can help you. Via email at email@example.com or call us at +1 212 625-9910
Our support team can answer any questions you might have about galleryManager.
If you have an existing database we can import it. Contact us for an estimate.