galleryManager is one of the first software solutions to look at inventory management exclusively from a Web perspective. This is not a Web add-on to a desktop program; this is pure online gallery management, accessed entirely through a Web browser and programmed with the latest in secure website technology.

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We are import experts. If you have an existing database—ArtSystems, Artbase, Access, Filemaker etc.—we can import it. Please contact us for an estimate.

About

Gallery Inventory and Collections Management

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Who We Are

galleryManager was developed by exhibit-E, a unique design and technology firm that has taken a leadership role in providing websites for the art world. galleryManager is an online inventory management system for your gallery, accessible from any computer or tablet with internet access. The system was designed to be intuitive and user-friendly. It is a highly secure online system that has been thoroughly Beta tested by ADAA Member galleries.

Manage Your Information Beautifully

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Easy Access

galleryManager developed from the idea that we could reduce the headaches that we found many of our clients experienced with their old inventory management software. Designed to replace those systems, galleryManager is a Web-based solution for tracking everything from contacts and transactions to artwork, invoices, purchase orders and much more, and it is accessible online from any computer or mobile device with internet access.

 

On-the-Go

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On Your iPad

With galleries attending over half a dozen art fairs a year, on-the-go access to inventory is essential. That's why we created the galleryManager iPad app. It's free for all galleryManager subscribers. This is an ideal tool for offline viewing and presenting select groups of artworks and information while on the go. It syncs automatically with your galleryManager account—no exporting or uploading files or jpegs. 

A Natural Tool

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Customized for Art World Users

We designed galleryManager to meet the needs of the galleries—a fast, secure, and easy to use system customized for art world Users. The size and turnover of gallery staff demands simplicity of technology and quick and easy training. Galleries want a system that does not require taking courses to understand, and a mobile system that allows access to their most important assets when traveling.

 

Always in Sync

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Secure In the Cloud

Hurricane Sandy revealed the fragile nature of location-based inventory management systems. There were quite a few galleries that did not anticipate what a good soaking would do to their database. With waterlogged servers sitting in the gallery, and lost data, those galleries were out of commission. As an encrypted web-based application, galleryManager keeps your data safe and secure in the cloud. And with daily granular back-ups there's no need to worry.

Managing Your Contacts and Artwork

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Art World Experts

We worked closely with a range of international galleries to design a better inventory management system. During the Beta phase we listened to our Users and added the best ideas into the product. Because of this we like to say galleryManager has been designed by the galleries—an essential tool for managing contacts, artworks, shipping, consignments, loans, offers, creating lists, documents and reports and more.

Easier Inventory Management

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Intuitive & Easy

Check the ownership history or provenance of artworks. Keep in control of your most important assets and track 'who did what and when' in the system. Instantly update appraisals or insurance values. Know the cost of photographing, framing, hanging, restoration, and shipping. Securely access your inventory in real-time, online from anywhere in the world.

A Snapshot of galleryManager

- No per computer fees
- No software to install
- You're not locked to one computer or one device
- Unlimited storage and backups
- Free on-going upgrades
- Online access from any computer or mobile device
- Always in sync across all devices
- Eliminates the need for an in-house server

- Track 'who did what and when' in the system
- Convenient on-line training videos
- Your data is safe and secure in the cloud
- Highly secure with granular backups
- Includes free gM iPad app for offline viewing
- Encrypted servers
- We can import data from your old system
- Thoroughly Beta tested by ADAA Member galleries

Our Offices

Our offices are located in a 3000 square foot studio space in the landmark Starrett-Lehigh building in the heart of the Chelsea art district in New York. Our highly motivated team takes pride in providing the highest level of service to our clients. Don't hesitate to contact us to see how we can help you.

 

support@gallerymanager.com or call 212-625-9910.

 

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Our Commitment

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Support & Service

Our technical support team is always available via email at support@exhibit-e.com and over the phone during normal business hours, 212-625-9910.

Features to Come in 2014

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Always Improving

We have a number of things in the works for 2014 including Email capabilities from the system and an Advanced Client Notes feature. Our 'software as a service' model allows us to automatically sync new features and improvements into the system, free, so you will never have to upgrade to a new version!

No per computer fees
Always in sync across all devices
No software to install
Free iPad app for offline viewing
Free on-going upgrades
Unlimited storage and backups

Choose a Plan

Features

Learn more about GalleryManager

New Features July 17, 2014

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Preview Page for Sales, Static Contact Sets, Paid Feature for Consignors, Artwork Edition Numbers, Display Price, and more.

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iPad App

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The iPad app is free for all subscribers and is not locked to one iPad—You can download the app HERE

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Web-Based

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As a web-based system, galleryManager can be accessed anywhere you have an internet connection.

Reporting

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Generate reports from a dynamic list of options. Find and export artworks by location, status, availability, type, tags, etc.

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Create Sets

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galleryManager gives you the ability to devise sets for exporting multiple artworks to a loan, consignment, sale, or checklist.

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Editions

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With galleryManager you can make editions with artist proofs.

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Tags

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Quickly find and group artworks or contacts by tagging them with keyword descriptions.

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Sales and Invoices

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Create an automated invoice from the sale of one or multiple artworks from your inventory.

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Consignments

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Stay on top of all incoming and outgoing consignments.

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Loans

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Loan one artwork or multiple artworks at the same time. Each loan can be tracked from your artwork or contact list.

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Mobile Friendly

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galleryManager is accessible from any iPhone or iPad with an internet connection.

Contacts

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Organize your contacts' information and keep abreast of all artwork transactions related to your collector list.

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Artworks and Artists

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Track all of your artwork details, purchases, consignments, loans and ownership history.

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Works on Mac or PC

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galleryManager is thoroughly compatible with Mac or PC and does not require any software installations or upgrades.

Demo

Watch Our 3-Minute Demo Video

Choose a Plan

Pricing

Simplified Pricing. No Surprises. First 30-Days Free.

$99per month
Basic
One user account

One user account means that all authorized staff use the same log-in credentials.
$299per month
Pro
Up to 5 user accounts

With multiple user accounts, set access levels and system tracking per user.
$499per month
Unlimited
As many user accounts as you need

With unlimited user accounts, set access levels and system tracking per user.

All Plans Include

  • First 30-Days Free
  • Full access to the galleryManager application
  • Free iPad app for offline viewing—available in the iTunes store
  • Free unlimited email tech support, includes access to support—the knowledge base of our team—24 hour response time.
  • A basic document template created with the gallery letterhead for tearsheets, invoices, offers, consign out, loan out, shipping, artwork report and list documents.
  • Access to all training videos and support
  • Unlimited content storage
  • Daily data backups
  • Priority and custom support options available

Testimonials

Client Testimonials

We have grown with galleryManager and are always impressed by the platform’s tools for organizing artworks and transactions. galleryManager continues to respond to the needs of the industry, and our gallery’s specific needs for robust archival and cataloguing tools with an easy and beautiful interface.

—Alexander Gray Associates

galleryManager has been incredibly easy for all of us to use here at the gallery. I am extremely happy we switched from Artsystems after years of difficulty understanding their program. With our new London gallery opening this year, galleryManager will be a great asset for all of us at Ariadne.

—Gregory Demirjian, Co-President, Ariadne Galleries
We’ve been using galleryManager as a web app and recently as an iPad app for the last two years after a colossal crash of our database in Filemaker Pro. galleryManager’s allowance for multiple users from any computer simultaneously has been indispensable to this studio. The clean and clear design is only surpassed by its ease of use. galleryManager is a must have database app for any artist or gallery serious about collections management.
—Matt Jones, Studio Manager, Max Gimblett Studio

galleryManager has been a life-saver for us!  When Garvey|Simon first formed, I was running back and forth between running an art advisory business in New York and a pop-up gallery in the Midwest; galleryManager allowed us to seamlessly stay connected with our contacts, inventory, and sales in all locations. The web-based software has made a huge difference— and it is an incredible value compared to the other gallery management software programs available.  Our exhibit-E website and galleryManager are two online tools we wouldn't want to be without. 

—Elizabeth K. Garvey, Garvey Simon Art Access

It is truly a blessing to have galleryManager and to have finally evolved out of our old ArtBase system.

—Fred Torres Gallery

galleryManager is the perfect cure for gallery owners who have a.d.d.  Although my operation is small and the cost seemingly disproportionate to our size ($99 per month), galleryManager is worth it.

—Michael Rosenthal, Michael Rosenthal Contemporary Art, Los Gatos, CA

FAQs

Questions About galleryManager

Is the galleryManager iPad app only available to active galleryManager subscribers?

The galleryManager iPad app is only available to active galleryManager subscribers. This is an ideal tool for presenting select groups of artwork and information while on the go. It syncs automatically with your galleryManager account—no exporting or uploading files or jpegs—and it works offline. The iPad app is free for all subscribers and can be used on as many devices as you'd like.

How does the 30-Day Free offer work?

When you sign up for galleryManager and provide your billing information, your credit card will not be charged for 30 days. Yes, we are giving you 30 days free, compliments of galleryManager! After 30 days your payment will be processed. You can cancel anytime prior to the 30 day period.

How do I sign up?

First you need to select a plan. After selecting a plan you will be prompted to provide your billing information to activate your account. Once you have completed the billing information and selected a plan you will be able to access your full account. Your credit card will not be charged for 30 days.

Is my data safe?

The security and privacy of your data, payment, and information is very important to us. We pride ourselves on conforming to industry security standards and the latest best practices. Credit card information is stored by Braintree, a trusted, Level 1 PCI DSS compliant payment gateway and payment processing provider.

Can galleryManager import my existing database into my new galleryManager account?

We are import experts. If you have an existing database we can import it into your galleryManager account. We have imported all types of databases including ArtSystems, Artbase, Access, Filemaker etc. Please contact galleryManager support for an estimate, support@gallerymanager.com.

Can I customize my documents?

Once you have a galleryManager account, if you send us a copy of your gallery Letterhead or Logo, we will upload that into the system so that all your documents and pdf's can be printed on your custom letterhead.

What if I work with other countries, does galleryManager support other currencies?

Yes, the system supports multiple currencies, i.e., EUR, USD, JPY, SEK, GBP, CHF, HKD, BRL, AED, CNY, PHP. We can add additional currencies upon request.

Can I track individual user activity?

The system is transaction based so if you have multiple user accounts you can track user activity. If you have a plan that includes multiple user accounts you can also create access levels in the settings section of your galleryManager account, so some users may be denied access to the financials, or notes for example.

Which payment types and currency do you accept?

All prices are in USD, and we accept major credit cards including Visa, Mastercard, American Express, and Discover.

What happens when I downgrade plans?

Paid accounts can be downgraded or cancelled at any time, and you will not be charged again. We do not offer refunds for charges that have already been incurred, though, so we advise starting with the plan that meets your needs today, and upgrading later as your needs change.

How long are your contracts?

galleryManager plans are month-to-month. We make it simple to start—and stop—your service at any time.

Is there a discount for yearly service?

No, we do not offer discounts on up-front long-term commitments. We only accept monthly payments.

Can galleryManager integrate with my website?

We are currently working with a handfull of galleries that are beta testing the website integration feature. We are working closely with them to refine the feature with the goal of adding website integration as part of the system by the end of 2014. Later in 2015 we will implement the ability for galleryManager to integrate with any website.

Can I download galleryManager?

galleryManager is a fully-managed online Web application. However you may export or download your data at anytime, as galleryManager does provide many standard methods for exporting your data.

Are subscriptions to galleryManager prorated?

Anytime you change your subsription plan your account is automatically prorated. For example, if you upgrade plans in the middle of the month you will only be charged an amount equal to half of the month at the new rate.

Can I remove and add users?

Yes, at any time, you can add or remove users. It's real simple to do in the settings section of your account. If you add more users than your current plan allows, you simply upgrade your plan.

How do I cancel service?

Canceling galleryManager is an easy and no-questions-asked process. You just let us know via support@gallerymanager.com and we can enable or disable your account.

Have any questions?

Our support team can answer any questions you might have about galleryManager. Please contact us anytime by emailing us at support@galleryManager.com or feel free to call us at 212-625-9910, we would love to hear from you.

Our support team can answer any questions you might have about galleryManager.

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Last Tweet

#NewFeatures: Here are 11 new features and upgrades added to your galleryManager system today. Learn more here: gallerymanager.com/support/47

Contact

We would love to hear from you

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601 West 26th Street

Suite M223

New York, NY 10001

support@gallerymanager.com

212-625-9910

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